Negative Available Hours Balance

FAQ: Can an employee have a negative Available Hours balance?

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Question: Can an employee have a negative Available Hours balance?

Answer: When an employee requests more Vacation, Sick or Personal Time than they have available, it is entirely up to the company whether to allow employees to have a negative Available hours balance and how many hours negative are allowed.

When processing payroll and an employee requests more hours than they have available, a warning box will pop up with three selections:

  • Selecting "Allow Maximium" will allow only the hours the employee currently has available.
  • Selecting "Allow" will allow the hours entered and the employee will have a negative Available hours.
  • Selecting "Cancel" resets the hours to "0".
For employees allowed negative Available Hours, these hours will be subtracted from future hours earned until a negative balance no longer exists.





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