W-2/1099 Paper Specifications

Learn about the correct paper specification for each form copies.

Search Our Knowledgebase (Windows; U.S.)


W-2 SSA Copies

The Aatrix forms have been approved to print on plain paper and be submitted to the SSA using a blank background. Be sure to check the print alignment. The black ink forms are scanned and the black lines need to line up with the red lines so data inside the boxes can be captured.

 

W-2 State Copies

All print and mail forms have been approved by the appropriate state agencies. If the returns are eFiled, we guarantee to submit all forms in the appropriate formats.

For more information:

 

W-2 Employee Copies

Employee copies print four to a page. It is recommended to have the four part perforated forms with the Instruction to Employees on the back.

 

W-2 Employer Copies

Employer W-2 Copies are for record purposes only. These can be printed on plain paper or the four part perforated paper.  

 

1099 IRS Copies

To print the IRS 1099 copies, use the red official paper. Be sure to check the print alignment so data inside the boxes can be captured on the red forms.

 

1099 State Copies

State copies print four to a page. It is recommended to have the blank four part perforated forms that can be purchased through your accounting software. Reconciliation reports are approved by each agency as is for printing and mailing.

 

1099 Recipient Copies

Recipient copies print four to a page. It is recommended to have the four part perforated forms with the Instruction to Recipient on the back. You can purchase this paper through your accounting software.

 

1099 Payer Copies

Payer 1099 Copies are for record purposes only. These can be printed on plain paper or the four part perforated paper.

 

Where to Buy Paper

The following accounting software users can purchase paper from Aatrix:

    • Associated Financial Group
    • AgriSolutions
    • Binary Stream
    • Fundware
    • Microsoft Great Plains
    • QuickBooks for Mac
    • Reliable Health Systems

If the accounting software that you use is not listed, contact your accounting software sales department to purchase paper. 




Related Pages:







AATRIX eFile Website
http://efile.aatrix.com


Aatrix Support (Windows)

 Available Mondays through Fridays from 8:00am - 5:00pm CST
Phone: 1-701-746-6814
Fax: 1-701-746-4393 
Email: helpme@aatrix.com

Aatrix Live Chat
(Windows)





Feedback

Did this page help you? *