How do I know if I need to report?
Below you will find some tools to help you discern if your company needs to comply with ACA reporting.
Affordable Care Act (ACA) Full-Time Employee Calculator
We have provided a monthly calculator for you.
To aid in determining if your company is required to report under the
Affordable Care Act (ACA), the following information is required.
***This is not intended as tax advice and you should consult your accountant or HR Specialist to confirm these results.***
What type of health coverage is sponsored by your company?
Are you part of an Aggregated Group?
| Previous year's average monthly employee count | |
| Previous year's average monthly total hours worked by part-time employees (If you have multiple EIN's, fill in all part-time employee hours across ALL companies.)
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| Total Full-Time Equivalent (FTE) For more information: Read about Seasonal Workers » |
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Forms Required
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Full-Time Equivalent (FTE) Chart
Use the chart and/or calculator to quickly determine which forms you need to file.
| Fully Insured | Self-Funded | |||
| < 50 FTE's | > 50 FTE's | < 50 FTE's | > 50 FTE's | |
| Form(s) to employees | No reporting requirements | 1095-C (Parts I & II only) |
1095-B | 1095-C (All Parts) |
| Form(s) to IRS | No reporting requirements | 1094-C (with copies of all forms 1095) |
1094-B (with copies of all forms 1095) |
1094-C (with copies of all forms 1095) |
What information is reported?
Employers (your customers) need to be tracking all of the data they will need to report in January on a monthly basis, at an employee level. This includes:
- Total employee count & Full time employee count
- Employee ID, name, and address
- Health coverage offered
- Employee share of the monthly premium (for lowest-cost self-only minimum coverage)
- Months the employee was enrolled in employer coverage
- Affordability safe harbor information
- If self-insured, information about covered individuals in plan
When are the ACA forms due?
Below you will find the ACA Reporting Deadlines for 2022.
| Due Date | Requirements |
| Mar 1, 2023* | 1095-Bs / 1095-Cs due to employees |
| Feb 28, 2023 | 1095-Bs / 1095-Cs and 1094-B / 1094-C paper filing due to IRS |
| Mar 30, 2023** | 1095-Bs / 1095-Cs and 1094-B / 1094-C eFile due to IRS |
*Submit filing by 3:00pm CST on Mar 1, 2023 to guarantee compliance.
**Submit filing by 3:00pm CST on Mar 30, 2023 to guarantee compliance.
