What You Need To Know About W-2 C’s 

What You Need To Know About W-2 C’s

Feb 15, 2023

What is a W-2c?

A W-2c form is an IRS tax document used to correct or amend a W-2. It is also called a Corrected Wage and Tax Statements Form. A W-2 needs to be amended with a W-2c when an error is made when reporting employee income. Typical errors found on W-2s include incorrect names, amounts, or Social Security numbers.

A W-2c can be used to correct forms that were given to employees and were filed with the Social Security Administration.

Corrections on a W-2 need to be corrected on Form W-2c after they were filed with the SSA. The Form W-2c is used to correct such errors as:

  • An incorrect name of an employee
  • A wrong Social Security number
  • An incorrect address of an employee
  • An incorrect tax year
  • An incorrect amount of an employee's earnings or tax withholdings
  • Accidentally filing two forms for an employee under an EIN when only one filing was necessary.

When to Submit Form W-2c

Form W-2c should be submitted immediately after discovering the mistake on Form W-2. When sending Form W-2c to the Social Security Administration, Form W-3c, the proper transmittal form, must also be filed.

Potential Penalties

Penalties may be applied for filing a W-2 that has incorrect information. 

Important Details To Know When Filing A W-2c

  • Enter $0.00 in the right box if that is the result of your correction.
  • Confirm that you reported the correct EIN.

How To Complete W-2C’s Using Aatrix

If a filing has been submitted with an error, re-open the W-2/1099 Preparer from your payroll or accounting software by following the steps below:

  1. Access the history of the filing to process any corrections; this can be done one of two (2) ways:
    • (1) Select the report from the"Form Selection" window.
    • (2) Choose the existing reports or form type"History" or “Existing Reports
  2. Select "OK,""Accept,""Next,""Generate," or "Process." 
  3. The "Open Reports" window will appear. Select the Record Copy of the W-2/W-3 or 1099 filing for the appropriate year.
  4. You will see the status of "Record" under the "Status" column. 
  5. Once the Record Copy is selected, choose "Edit."
  6. Select ”Correct Completed”, then “Next”, make the changes, and resubmit the filing.

 

For Complete Instructions, click here.



Tags: W-2, Corrections


Category List


Tag List

CV Technology Innovator Awards (1)
ACA Compliance (3)
IRS Form W-3C (1)
remote office (2)
IRS Form 1099 (3)
FMLA (3)
New Hire Reporting (3)
Forms (1)
Safe eFiling (1)
SOC2 (4)
Payroll (24)
Payroll Tax Notice (2)
Cloud (1)
Labor Shortage (1)
Sage Solutions (1)
HSA (1)
Fraud (2)
Employee Travel (1)
employee classification (2)
State (1)
vaccine (2)
Tax Payments (1)
2020 IRS Form W-2 (2)
interest rates (1)
Venmo (1)
Tax Identification Number Verification (2)
Social Security Tax Deferral (1)
Medicare Tax (1)
1095-B (4)
cyber attacks (1)
Business Travel (1)
Tax Free (1)
Coronavirus Aid (2)
1099 G (1)
Sage Summit 2014 (1)
Retirement Contribution Limits (1)
OEM Payroll (2)
Payroll Tax Forms (5)
The Families First Coronavirus Response Act (1)
Aatrix eFile (10)
Employee Benefits (1)
Year-End Deadlines (2)
CP2100 (6)
IRS (5)
HFSA (1)
1099 TIN Matching (6)
HR (1)
Inflation (1)
workplace dynamics (2)
Web Forms (1)
Initiatives (1)
Payroll Taxes (5)
Top Software (1)
Reporting (1)
Per Diem (1)
Payroll Software (7)
Payroll Tax Relief (1)
Awards (1)
Dependent Care (1)
COVID-19 (8)
SMBs (1)
exempt employee (2)
Social Security Wage Base (2)
Penalties & Fines (1)
Electronic W-2 (1)
e-File (1)
Growth (1)
Deposit Schedule (1)
Aatrix Software (10)
IRS Forms (1)
Accountant Shortage (1)
ACA 1095 C&B requirements (3)
Social Security Withholding (3)
Quarterly Reports (1)
Infrastructure (1)
Tax Return (2)
Paid Leave (1)
IRS Notice 931 (1)
Compliance (5)
W-2 (15)
Sage (1)
Small Business (2)
Ultimate Payroll (1)
irstaxtip (1)
Payroll Tax Rates (1)
Solutions (2)
Workplace Efficiencies (1)
Affordable Care Act (3)
TIN Matching Services (7)
1099-G (5)
Paycheck (2)
HIPAA (4)
Travel Expenses (1)
eFiling (3)
PTO Payout (1)
Sage 300 CRE (1)
Sage Solutions Provider (1)
CIO Review (3)
Security (6)
Payroll Tax Reporting (12)
1095-C (4)
Payroll Reports (18)
Aatrix (7)
eFiling Thresholds (3)
IRS Form 941 & 940 changes (3)
Accounting Solutions Provider (2)
Economic Security Act (1)
w-4 (2)
Review (2)
Employee Tax Credits (1)
Gig Economy (1)
Windows (3)
IRS 7200 Tax Form (1)
Helpful Hints (1)
nonexempt employee (2)
Recruiting & Retention (4)
Sponsorship (1)
1099-INT (2)
Sick Leave (2)
IRS Regulations (1)
ACA e-filing (3)
TIN Matching (7)
e-Filing (1)
Mac (1)
SUTA (1)
941 (8)
Employee Retention Credit (2)
Medical Leave (1)
State FMLA (2)
Payroll Reporting (14)
IRS Form W-2 (6)
work from home (1)
Withholding (5)
Future (1)
Innovation (2)
covid (2)
1099-PATR (2)
Family Medical Leave Act (2)
Solution (3)
Filing (1)
Sage Summit (2)
SSA Notice (2)
Federal Payroll Reports (2)
CV Magazine (1)
ACA (8)
Biometrics (1)
employee retention (4)
Payroll Compliance (6)
Virtual Currency (1)
CA Pay Data Report (1)
IRS Form 941 Changes (2)
New Logo (1)
Federal Taxes (1)
Top 50 (1)
TUG (1)
940 (1)
Human Resource (1)
Improvements (1)
SOC3 (2)
1099-MISC (3)
Cryptocurrency (2)
Corrections (2)
IRS Tax Forms (2)
CIO (3)
Secure eFiling (2)
Coronavirus (2)
eFile (6)
Certified Payroll Reports (1)
Taxes (2)
Paycard (1)
Staff (1)
Tax (2)
American Rescue Plan (1)
EEO-1 (3)
Paypal (1)
Accounting Solutions (2)
Payments (1)
Payroll Tax (7)
Child Tax Credit (2)
Social Security Number Verification (3)
State Payroll Reports (3)
Federal (1)
Aatrix Software, Inc. (5)
payroll reporting changes (2)
Families First Coronavirus Response Act (1)
IRS Notice (5)
IRS Form 7200 (1)
Assessment (4)
1099 (12)
minimum wage (3)
941-X (1)
ACA eFiling (4)
IRS 7200 Form (1)
Reports (1)
Tax Identification Number (2)
SSA (2)
1094-C (2)
SUI (1)
FUTA (1)
Sage Summit 2015 (1)
Payroll Solution (6)
employees (3)
1094-B (2)
Form 941 (3)
IRS Form 1099 NEC (3)
IRS Form 941 (3)
Employee Documentation (2)
Standard Mileage Rate (1)
Student Loan Relief (1)
EFTPS (1)
Technology Companies (2)
unemployment (6)
I-9 (3)
independent contractors (1)
B-Notice (2)
Millennials (2)
1095 (6)
IRS 941 Form (2)
Top 10 (3)
overtime (1)
Rebranding (1)
1099 NEC (7)
Enterprise (2)
Technology (3)
Company Of The Year (1)
Paycheck Protection Program (1)
ACA Reporting (5)
Top 100 (2)
1099-K (4)
IRS 1099 NEC Form (2)
Travel During Covid (1)

Tag Cloud

Tax Identification NumberDeposit ScheduleCOVID-19TIN MatchingWindowsWeb FormsSage SummitIRS Form 7200e-FilingCP21001099interest ratesAffordable Care Actminimum wageCV Technology Innovator AwardsSage Summit 2015Quarterly ReportsTax FreeSmall BusinessPaycardSage Solutions ProviderSOC2Gig EconomyDependent CareStatePayroll TaxeFilingSSAemployee classificationSolutionCV MagazineInnovationBiometricsSOC3State Payroll ReportsLabor ShortageNew LogoPayroll Tax Formscyber attacksPayroll ReportingPaycheckACA ComplianceFuturePer DiemPTO PayoutSolutionsEnterpriseComplianceSecurityHSASSA NoticeirstaxtipNew Hire ReportingIRSSocial Security WithholdingIRS 941 Form1095-BSUTAemployeesMedical LeaveTop 50Helpful HintsFamilies First Coronavirus Response ActSecure eFilingIRS Form W-2IRS Forms1099-MISCAccounting Solutions ProviderReportingRebrandingChild Tax Credit1099-GYear-End Deadlinesworkplace dynamicsCryptocurrencyReviewTIN Matching Services941-X1095Standard Mileage RateFMLAEmployee Tax CreditsACA eFilingInfrastructureTax PaymentsSage Summit 2014Safe eFilingeFileSponsorshipPayroll SolutionIRS RegulationsTechnologyvaccinecovidWorkplace EfficienciesCoronavirusCIO941AssessmentInitiativesremote officeForm 941EEO-1unemploymentFederal Payroll ReportsSUIIRS Form 941 ChangesIRS Notice 9311099-PATREconomic Security ActHRW-2Social Security Number VerificationACA e-filingCoronavirus AidStudent Loan ReliefPaycheck Protection ProgramPayroll CompliancePayroll Reportse-Filenonexempt employeeemployee retentionEmployee BenefitsInflation2020 IRS Form W-2Aatrix Software, Inc.1095-CWithholdingGrowthwork from homeIRS 7200 Tax FormSageTop Softwareindependent contractorsAwardsMillennialsTaxCA Pay Data Reportpayroll reporting changesovertimeIRS 7200 FormPayroll1094-BI-91099 GSage SolutionsEmployee TravelACA 1095 C&B requirementsEFTPSIRS Form 1099 NECRecruiting & RetentionTop 100Top 10PaymentsPayroll Tax Reporting1099-INTPayroll Tax Notice940Federal TaxesACAHFSACertified Payroll ReportsAatrix eFileSick LeavePaypalHIPAACompany Of The YearFamily Medical Leave Act1099-K1094-CReportsTravel During CovidOEM PayrollB-NoticeIRS Tax FormsMedicare TaxTUGIRS Form W-3CBusiness TravelTax Identification Number VerificationPayroll Tax ReliefThe Families First Coronavirus Response ActPayroll Tax RatesSocial Security Tax DeferralCIO ReviewElectronic W-2Retirement Contribution LimitsSMBsImprovementsIRS NoticeFUTAEmployee DocumentationIRS Form 941 & 940 changesTax ReturnAatrix SoftwareState FMLAFederalPayroll TaxesMacexempt employeeHuman ResourceFilingAatrixStaffTechnology CompaniesPenalties & FinesAccounting SolutionsTaxeseFiling Thresholds1099 NECIRS Form 941FraudSocial Security Wage BaseCloudCorrectionsUltimate PayrollSage 300 CREFormsPaid Leavew-4Virtual CurrencyIRS Form 1099Payroll SoftwareAmerican Rescue PlanAccountant ShortageVenmo1099 TIN MatchingACA ReportingEmployee Retention CreditTravel ExpensesIRS 1099 NEC Form


Archive