Year-End Payroll Reporting Checklist 

Year-End Payroll Reporting Checklist

Nov 11, 2021

checklist.png

Year-end is approaching at light speed and will be here before you know it. A few critical steps need to be completed to make year-end payroll reporting go smoothly and accurately.

Here is a quick checklist that can get you organized and eliminate some of the pain associated with W-2, 1099, and ACA 1095 filing.

1. Check That Employee Information Is Correct

Before compiling your W-2/1099/ACA 1095 filing information, it’s crucial that you verify that all employee records are correct. The most common reason for rejections is mismatched full legal names and their social security numbers. These errors can trigger expensive fines and penalties and create additional work if not correct. Find out more on TIN Matching or SSN Verification.

2. Make Sure All Payroll, Commissions, Bonus Pay, Etc. Are Recorded Correctly

Ensure that all employee payments, including any retro pay or bonuses, have been made and recorded in your payroll solution.

3. Check Wage, Tax, And Benefits

Verify employee contribution amounts and special tax deposit items have been updated and submitted, including sick pay, expense reimbursements, taxable fringe benefits, dependent care benefits, etc.

4. Calculate Time Off Balances

Determine your employees’ remaining paid-time-off. If employees must use it before the end of the year or decide to cash out the remaining days, let them know as early as possible.

5. Run The Final Payroll And Verify Employee Wages

Run your final payroll, keeping in mind that December 25th and January 1st are bank holidays. Once the payroll has been submitted, verify employee records and deductions before creating employees’ W-2s/1099s/ACA 1095s.

6. Test-Drive Your Filing Solution – If Available

Many solutions allow you to test-drive your filing process without filing. This helps to get comfortable with a process you only complete once a year. It may also identify any issues that may appear during the error checking process within the software.

 





Category List


Tag List

Accountant Shortage (1)
Aatrix (6)
Sage Solutions (1)
SOC3 (2)
Technology Companies (2)
eFiling (3)
TIN Matching Services (2)
Staff (1)
W-2 (5)
covid (2)
employee retention (4)
Employee Retention Credit (1)
Tax (2)
Improvements (1)
IRS Form W-3C (1)
Payroll (15)
Travel During Covid (1)
Payroll Software (6)
Reports (1)
Enterprise (2)
e-Filing (1)
Paycheck (1)
Social Security Tax Deferral (1)
CV Magazine (1)
Top 50 (1)
Sage Summit 2014 (1)
OEM Payroll (1)
Rebranding (1)
Forms (1)
Workplace Efficiencies (1)
Families First Coronavirus Response Act (1)
CP2100 (2)
Sponsorship (1)
Solution (3)
Awards (1)
Growth (1)
Innovation (2)
EEO-1 (1)
ACA eFiling (3)
Federal (1)
work from home (1)
SOC2 (4)
Travel Expenses (1)
B-Notice (2)
Sage Summit (2)
1099 TIN Matching (2)
2020 IRS Form W-2 (2)
Payroll Tax (3)
Payroll Solution (6)
Social Security Number Verification (3)
Accounting Solutions Provider (2)
Initiatives (1)
IRS 7200 Tax Form (1)
TIN Matching (2)
Sage (1)
Review (2)
ACA e-filing (3)
unemployment (2)
Tax Return (1)
workplace dynamics (2)
e-File (1)
Filing (1)
Medical Leave (1)
1099 G (1)
Millennials (2)
1099-G (1)
IRS 1099 NEC Form (2)
CV Technology Innovator Awards (1)
Technology (3)
Payroll Compliance (3)
Child Tax Credit (2)
Labor Shortage (1)
Employee Tax Credits (1)
Employee Travel (1)
Reporting (1)
Aatrix Software (9)
Form 941 (1)
eFiling Thresholds (1)
Top 100 (2)
Small Business (2)
New Logo (1)
Social Security Wage Base (1)
TUG (1)
ACA Compliance (3)
EFTPS (1)
IRS Notice 931 (1)
Top Software (1)
Sick Leave (1)
CIO (3)
IRS Form 1099 (3)
ACA (5)
Cloud (1)
Payroll Reporting (13)
Ultimate Payroll (1)
vaccine (2)
ACA Reporting (3)
cyber attacks (1)
irstaxtip (1)
Infrastructure (1)
Security (5)
Sage 300 CRE (1)
Company Of The Year (1)
Tax Identification Number (2)
1095 (3)
Year-End Deadlines (2)
Economic Security Act (1)
IRS Form 941 Changes (2)
Payroll Tax Forms (3)
Coronavirus (2)
1094-C (2)
ACA 1095 C&B requirements (2)
Human Resource (1)
CIO Review (3)
Future (1)
Payroll Tax Relief (1)
New Hire Reporting (1)
State Payroll Reports (1)
Web Forms (1)
Windows (3)
Paycheck Protection Program (1)
HR (1)
IRS (2)
IRS 941 Form (1)
1099 (4)
IRS Form 1099 NEC (3)
Compliance (5)
Coronavirus Aid (2)
Mac (1)
Payroll Tax Reporting (6)
1094-B (2)
Federal Payroll Reports (1)
IRS 7200 Form (1)
IRS Form 941 & 940 changes (2)
CA Pay Data Report (1)
Social Security Withholding (2)
IRS Form 941 (3)
941 (1)
IRS Forms (1)
State (1)
Top 10 (3)
eFile (5)
IRS Form 7200 (1)
Business Travel (1)
COVID-19 (8)
Secure eFiling (2)
The Families First Coronavirus Response Act (1)
payroll reporting changes (2)
Safe eFiling (1)
IRS Tax Forms (1)
Recruiting & Retention (4)
American Rescue Plan (1)
Sage Summit 2015 (1)
1095-C (2)
Sage Solutions Provider (1)
SMBs (1)
remote office (2)
IRS Form W-2 (6)
Assessment (4)
Helpful Hints (1)
Tax Identification Number Verification (2)
Aatrix eFile (8)
Per Diem (1)
Tax Payments (1)
Payroll Reports (13)
Aatrix Software, Inc. (5)
1095-B (2)
HIPAA (4)
Payments (1)
Affordable Care Act (3)
Accounting Solutions (2)
Solutions (2)
1099 NEC (3)

Tag Cloud

IRS 941 FormEmployee Tax CreditsTax Identification Number Verificationwork from homeAatrixBusiness TravelMillennialsCV MagazineEmployee Retention CreditSocial Security Tax DeferralSocial Security Wage BaseACA e-filingIRS 7200 Tax FormW-2Child Tax CreditSponsorshipGrowthSage SolutionsCA Pay Data Report1099Paycheck Protection ProgramSOC3HRLabor ShortageHIPAAPer DiemEnterpriseIRS Form 1099Payroll ComplianceNew Hire ReportingPayroll Tax FormseFilePayroll SolutionAatrix eFileAssessmentTUGAccountant Shortage1095-BInfrastructureIRS Form 941FormsAmerican Rescue PlanIRS 1099 NEC FormSOC2Top 50SolutionsTax Identification NumberRebrandingFederalACA ReportingIRS Form 941 & 940 changesStaffCoronavirus941PaymentsFederal Payroll ReportsPayroll SoftwareTravel During CovidAffordable Care ActIRS Form W-2Sage Solutions ProviderCP2100ReviewTravel ExpensesFuturecovidACA eFilingPayroll Tax ReliefACAInnovationSick Leaveunemployment2020 IRS Form W-2TIN Matchingremote officeWorkplace EfficienciesPaycheckIRS FormsCIO Reviewcyber attacksTop 1001099 NECMedical LeaveOEM PayrollTechnologySecure eFilingReportsSolutioneFiling ThresholdsAwardspayroll reporting changesSage Summit 2015e-FileSecurityEEO-1Helpful HintsEmployee TravelUltimate PayrollirstaxtipRecruiting & Retentione-FilingInitiativesTop 101095-C1094-CIRS Form 7200EFTPSSMBsAatrix Software, Inc.Economic Security ActIRSCloudTax PaymentsSage SummitIRS Form W-3CPayrollPayroll Tax Reporting1099 GIRS 7200 FormTax ReturnIRS Tax FormsSocial Security Number VerificationImprovementsComplianceACA 1095 C&B requirementsIRS Form 1099 NECPayroll Tax1094-B1099-GTIN Matching Services1099 TIN MatchingIRS Form 941 ChangesForm 941Year-End DeadlinesCompany Of The YearFilingPayroll ReportsCIOB-NoticeeFilingAccounting Solutions ProviderSageAccounting SolutionsNew LogoMacvaccineCOVID-19CV Technology Innovator AwardsTaxPayroll ReportingSocial Security WithholdingSafe eFilingAatrix SoftwareHuman Resourceworkplace dynamicsIRS Notice 931Top SoftwareWeb FormsACA Complianceemployee retentionFamilies First Coronavirus Response ActReportingTechnology CompaniesCoronavirus Aid1095WindowsSage Summit 2014State Payroll ReportsSage 300 CREThe Families First Coronavirus Response ActSmall BusinessState


Archive