What Is The Best Way To File Payroll Tax Reports and Payments

Apr 20, 2020

What Is The Best Way To File Payroll Tax Reports and Payments

When is free not free payroll reporting taxes

When Is Free Not Free

One of the most onerous obligations of employers is complying with a myriad of reports and payments required by Fed, State, and Local taxing authorities. Many employers rely on what they perceive as free Fed, State, and local websites to file required reports and make payments. As with most business decisions employers need to evaluate the efficiency of operations and associated wasted time, as well as the liability of making mistakes resulting in fines and penalties for non-compliance.


What Employers Are Required To File.

Employers have different requirements to file based on: 

  • The number of employees they have 
  • How often they process payroll
  • The State or States they operate in
  • The nature of their business
  • And other local requirements


Employers use Form 941 to:

  • Report income taxes, social security tax, or Medicare tax withheld from employee's paychecks.
  • Pay the employer's portion of social security or Medicare tax.

They also have state and local requirements for tax withholding, Unemployment withholding and deposits, and new hire reports. A business operating with employees in as few as two states may be faced with using 7 to 10 different websites.

If the employer works with Fed or State government contracts they may also have certified payroll reporting requirements.


When Is Free Not Free When it Comes To Payroll Tax Reporting Software

Although accessing these Fed, State, and local websites is free, the real cost is a result of the time required to process reports using the websites and the liabilities created by the difficulty in managing 7 to 10 different processes, transcribing data manually, and the nightmare created if filing is rejected. Add to this, up to 20% of all processes change quarterly.

Tracking 7 to 10 different processes is made difficult because no two are the same. They may require uploads, manual entry of data, and these processes often change without warning. Tracking 7 to 10 different sets of credentials, different methods of confirmations that the filings have been received, and 7 to 10 different taxing authorities to work with for support or rejection resolution makes this process anything but free.

Recent surveys have shown that payroll administrators spend twice as much time processing payroll tax reports and payments then they spend paying employees. This inefficient method creates direct employment costs and increases the liability of making mistakes resulting in fines and penalties.


What Payroll Reporting Options Do Employers have? 

Traditionally the only option an employer had was to outsource the entire payroll process or pay an accountant to process reports and payments. These options create two significant problems. First, these services are prohibitively expensive. Second, the employer loses control of their payroll.

In the past decade the most efficient and affordable option is to use an in house payroll solution that has a comprehensive payroll tax reporting and payment feature. This feature should support all of the reports and payments the employer is required to file, provide a single set of credentials, a single process regardless of the report or payment being processed, a single support contact for all agencies involved, and guaranteed compliance eliminating the risk of fines and penalties.

These services should also provide an administration site for all communications, file tracking, confirmations, and other tools such as filing calendars and alerts, a knowledge-base for common questions, and live support options at no charge.

This option allows employers to maintain complete control of their payroll, it dramatically reduces the time spent processing reports and payments, and virtually eliminates the risk of fines and penalties because of rejected or late filings.


Aatrix Software has been a leader in payroll reporting and e-filing for decades. Aatrix is integrated into over 60 payroll solutions and hundreds of thousands of businesses in the US use Aatrix for payroll tax reporting and payments Check out the list of partners we work with at aatrix.com/partners.


Our Customers Say It Best!

Payroll Tax Reporting Testimonial

“Payroll should not be so complicated and this service makes it so very easy to be compliant.” IMS NV, INC

See this and many more testimonials on our testimonial page.


Category List

Tag List

Solutions (2)
1095-C (1)
Improvements (1)
Security (4)
Future (1)
Sage Solutions Provider (1)
Staff (1)
Sick Leave (1)
State Payroll Reports (1)
ACA Reporting (2)
1099 NEC (2)
TUG (1)
Affordable Care Act (3)
Aatrix (6)
ACA eFiling (2)
Awards (1)
IRS Form 941 (2)
Filing (1)
State (1)
Human Resource (1)
CV Technology Innovator Awards (1)
Sponsorship (1)
Technology Companies (2)
Company Of The Year (1)
Rebranding (1)
COVID-19 (2)
1094-C (1)
1099-G (1)
eFiling (2)
Payroll Reports (7)
Mac (1)
Sage Solutions (1)
Coronavirus (2)
Growth (1)
Innovation (2)
CV Magazine (1)
Form 941 (1)
SMBs (1)
Accounting Solutions (2)
Sage Summit 2015 (1)
Federal Payroll Reports (1)
Families First Coronavirus Response Act (1)
IRS Form 1099 (2)
Compliance (5)
Tax (2)
IRS 7200 Tax Form (1)
Medical Leave (1)
Ultimate Payroll (1)
Aatrix Software, Inc. (5)
1094-B (1)
Web Forms (1)
Cloud (1)
Aatrix Software (9)
Forms (1)
HR (1)
IRS Form W-2 (2)
e-File (1)
Payroll Tax (2)
Coronavirus Aid (1)
Reports (1)
Safe eFiling (1)
IRS 7200 Form (1)
Technology (3)
Initiatives (1)
Payroll Tax Reporting (4)
eFile (3)
SOC3 (2)
SOC2 (4)
Payments (1)
Payroll Tax Forms (1)
Secure eFiling (1)
IRS Form 941 Changes (1)
Solution (3)
Top 10 (3)
Sage Summit 2014 (1)
IRS 941 Form (1)
IRS Form W-3C (1)
2020 IRS Form W-2 (2)
Assessment (4)
IRS Notice 931 (1)
Infrastructure (1)
Employee Retention Credit (1)
OEM Payroll (1)
ACA Compliance (2)
1099 G (1)
Payroll Reporting (10)
Payroll Solution (6)
Social Security Number Verification (1)
New Logo (1)
Sage Summit (2)
Review (2)
IRS Form 7200 (1)
Payroll Tax Relief (1)
Aatrix eFile (8)
Sage 300 CRE (1)
Payroll Software (6)
Windows (3)
Reporting (1)
Enterprise (2)
IRS 1099 NEC Form (2)
Top Software (1)
The Families First Coronavirus Response Act (1)
Accounting Solutions Provider (2)
Top 50 (1)
Economic Security Act (1)
Federal (1)
ACA e-filing (2)
CIO Review (3)
CIO (3)
ACA (2)
Small Business (1)
Payroll (12)
IRS Form 1099 NEC (1)
e-Filing (1)
Payroll Compliance (2)
Accountant Shortage (1)
Top 100 (2)
1095-B (1)
Sage (1)

Tag Cloud

ReportsPayroll ReportsPayrollComplianceThe Families First Coronavirus Response ActIRS 941 FormCIOUltimate Payroll1099-G1094-B1095-BStaffForm 941Human ResourceACAPaymentsFederal Payroll ReportsSage Summit 2014Top 1002020 IRS Form W-2Company Of The YearFamilies First Coronavirus Response ActIRS Form 941 ChangesIRS 7200 Tax FormSOC2Sage 300 CRE1099 NECEmployee Retention CreditSage Solutionse-FilingACA ComplianceMedical LeaveSOC3RebrandingPayroll Tax ReliefSMBsPayroll ReportingSponsorshipAatrix eFileSmall BusinessACA eFilingFederalTop 10Payroll Compliancee-FileCoronavirus AidAwardsCoronavirusPayroll SolutionAccounting SolutionsTop 50Sick LeaveImprovementsSolutionSage SummitSecure eFilingInitiativesIRS Form W-2CV Technology Innovator Awards1094-CEconomic Security ActACA ReportingIRS 7200 FormSageAssessmentAccounting Solutions ProviderAccountant ShortageHIPAAWeb FormseFileReviewPayroll Tax FormsAffordable Care ActInfrastructureSolutionsReportingTechnologyHRTechnology CompaniesMacIRS Form 1099WindowsCloudeFilingFilingAatrix Software, Inc.Payroll SoftwareIRS 1099 NEC FormOEM PayrollSage Summit 20151099 GCIO ReviewTaxPayroll TaxCV MagazineAatrix SoftwareSocial Security Number VerificationGrowthNew LogoStateAatrixACA e-filingSage Solutions ProviderTUGTop SoftwareFormsEnterpriseInnovationState Payroll ReportsPayroll Tax ReportingFutureIRS Form 1099 NECSecurity1095-CCOVID-19IRS Notice 931Safe eFilingIRS Form 7200IRS Form W-3CIRS Form 941